1	Keller Information Systems A Complete Time, Payroll and Scheduling Solution
2	Keller Information Systems A Complete Time, Payroll and Scheduling Solution Our product is focused specifically on the health care market. It is configured at the employee level. We provide a payroll solution powered by Red Wing software. We provide interface solutions to a wide array of existing payroll systems. Our scheduling system is configured at an individual block level. Shift, day and pay period schedules are easily created. A wide range of time worked vs. time scheduled reports are available. Our dashboard product quickly and easily presents information to management regarding the status of their facility. Our software is easily integrated into existing hardware and networked facilities.
3	A Bit of History We have marketed exclusively in the Health Care Industry for the past 25 years. We have grown from customers in 1 state to customers in 11 states. Our Software has been exclusively customer driven.
4	Growing into a complete solution. The era of simply providing time and attendance information is over. We have: Continued to grow and refine our Time and Attendance product. Added a complete payroll solution that is driven by Red Wing Software. Continued to expand our stable of available payroll interfaces. Added a Scheduling product will enable a facility to manage an employee from beginning of shift to paycheck. Added a Dashboard that will provide quick and easy looks at a facility’s labor resources. And, we will do all of this on either existing or easily available hardware and network resources.
5	A walk through our solution Let’s take a walk through the individual parts of our Time and Attendance, Scheduling, Payroll and Dashboard solution. We’ll talk about: The hardware requirements. System configuration The costs of our solution and their pay back And, we will talk about the implementation of our solution. So, let’s get started!
6	Time and Attendance Gather T/A information. Present various reports. Allow for editing of T/A information. Prepare a payroll interface file for facility’s payroll company/software.
7	Informational Tasks Included in our Time and Attendance Solution. Provide access to hours worked. Display daily activities within a facility via a facility wide calendar. Allow for “I-Mail” with employees. Provide access to Intranet informational webpages. Provide wide range of linking ability to facility informational products/programs.
8	Networking Requirements for the Time and Attendance System IT-3000 utilizes existing facility LAN / WAN network. Utilizes facility server or server software on an existing workstation. Uses standard TCP/IP network protocol. Connects with clock server via Intranet or Internet.
9	Time and Attendance System Description A time terminal consists of either an IT-3000 Information Terminal or a Soft Clock application that can be quickly installed on any existing PC. Employee and Time Management software is built around a “web” touch & feel as opposed to traditional windows program.
10	The IT-3000 / SoftClock terminal Time Terminal Enables an employee to punch In/Out. Records Employee Breaks. Allocates an Employee’s hours at the end of the day. Displays individual employee messages. Uses 1/3 of the display for the Time and Attendance Function. Uses 2/3 of the display to display desired facility and employee information. The Time Terminal can be an IT-3000 dedicated terminal. Or, the Time Terminal can be a SoftClock application mounted on existing facility hardware.
11	Punching in and out Punch in and out Via Keyboard Enter employee Choose a department and “Enter” To Punch Out, enter employee number and confirm you they are punching out. Punch in and out Via I-Button or Badge Touch Button to Terminal or Swipe Badge, Choose department and “Enter” To Punch Out, Touch button to Terminal or Swipe Badge and confirm Punching out.
12	Recording Breaks Breaks are used to record time that employees are paid for but are “off the clock” i.e.: lunches or breaks Enter employee number via keypad, I-Button or Badge Swipe Choose type of break and confirm entry.
13	Allocating Hours Allows employees to distribute their time between departments that are valid for them Eliminates the need to go to the clock during the day to transfer between departments Allows for distribution of all time at the end of the way when they punch out
14	Review of Hours Worked Easily allows an employee to review the hours they have worked Management can define how far back they want to allow the employee to see
15	Receive Messages Allows an employee to read an “I-mail” sent specifically to them Management receives a confirmation that the employee has viewed the message Messages remain until deleted by management Messages can be sent to a single employee, employee group or all employees
16	Information Window Display a facility web site Provide links to: Employee Manuals Union Contracts Phone Lists Job Offerings The list in limitless
17	Facility Calendar Provide a complete calendar of up-coming events List Social Events List Professional Training List Holidays List Immunization Dates
18	The Time and Attendance Terminal is “Ageless” The IT-3000 utilizes Windows based software to create the terminal. This is what allows the creation of a “Soft Clock” Insures that as new features / bar-code reader / capabilities are added, existing IT-3000 can be easily upgraded Insures that the IT-3000 never ages
19	Employee and Time Management Software Simple “web” based touch & feel Enter Employee Management Software Enter Time Management Software Enter System Configuration
20	Employee Management Software Add New Employee Edit Existing Employee Employee Big Search Edit/Create Custom Reports Purge Employees Add/Edit Default Employee
21	Advantage of Web-based approach Reduced Training Time Most employees are familiar with web navigation Use of navigation buttons allow clear labels to indicate program functions
22	Time Management Software Four Main action areas Edit Completed Punches Special Day Entry Timeclock Download Reports and definitions
23	Edit Completed Punches Menu Add Punches Edit Completed Punches Purge Old Punches
24	Special Day Entry Menu Add a Special Day Entry Edit existing Special Day Entry Enter Multiple Special Day Entries Purge Special Day Entries
25	Time Clock Download Menu Send Information to Time Clocks Read Information from Time Clocks Send Punch History to Time Clocks Send Jobs Started to Time Clock Print Current Jobs Started
26	Reports and Definitions Menu Activity/Special Day Reports Tardy/Early Reports Productivity Reports Payroll Transfer Specific Payroll Utilities
27	Advantages of the Keller System Streamline Payroll Preparation Quickly pays for itself Easy to use Communicate with your employees
28	Streamline Payroll Preparation Clock info goes directly to system server Payroll Prep. Time for 125 employees is just 4 hours Clock data ready for your payroll system
29	Quickly Pays for Itself Reduce payroll errors Reduce preparation time Reduce time spent answering employee questions System payback – 6 to 8 months
30	Some Savings Estimates Assumptions Payroll Costs Estimated Error Rate Error (in minutes per employee) Error Savings Travel Time Savings Total Annual Savings
31	Improve Management Control The Insight you need to reduce overtime and manage smarter Activity Reports Tardy/Early Reports Employee Records Productivity Reports Employee Management Reports Approaching Overtime Reports Over 60 Reports Available
32	Communicate with Your Employees Display the hours an employee has worked Use I-Mail to send messages directly to an employee Display a current facility calendar Display Corporate Information Display an employee’s benefit info. Display general facility messages to all employees Display a wide range of information
33	Employee Scheduling Based on a simple “block” structure. Easily schedules a departmental shift. Shifts are linked to schedule a day. Days are linked to schedule pay periods. Pay periods are linked to schedule larger blocks of time. Individual departments are then edited as required for specific days or pay periods.
34	What is a “Block” A “Block” provides the ability to define an employee resource for a defined period of time. It contains: Start / Stop Date Start / Stop Time Department Employee number and name Once a “Block” is define the Department can be scheduled.
35	Departmental Schedule A Departmental Schedule will then plug individual blocks into shifts until the proper number of people are scheduled for each shift. Once all shifts are complete for all departments, the day has been scheduled. These Daily Schedules can then be copied throughout the pay period to complete scheduling for that pay period. These pay periods can then be duplicated to schedule any desired range of days.
36	Schedule Reports The reports are designed to mirror our Activity and Productive/Non-Productive reports. Facility and Departmental Managers are be able to look at the schedules for employees, departments, departmental groups or the entire facility. Hours work and projected Productive/Non-Productive hours are easily available. Variance reports clearly show the differences between actual hours worked and the scheduled hours. This provides managers the ability to continually refine their scheduling process and to pin-point areas of the facility where labor issues are cropping up.
37	Payroll Powered by Red Wing Software CenterPoint Payroll for Healthcare Option Experience and Expertise - Red Wing Software, Inc. has been developing payroll and accounting software since 1979. Their experience in developing software and supporting their payroll customers has provided us the expertise necessary to provide a software option that is easy to use for a beginner, and elaborate enough to handle the widest variety of needs. Paying Employees has Never Been so Easy - Paying your employees becomes an easy process in CenterPoint Payroll for Healthcare. Choose to enter detailed timesheets, or easily enter details by using pay defaults or pull hours directly from the Keller time system. Select salaried employees separate from hourly employees or select only employees with time clock entries or select only those employees paid bi-weekly versus weekly. Save time by copying a previous pay run and using it as a starting point for a current pay run. You can even have more than one pay run in process at the same time, allowing, for example, pay runs for separate departments. With CenterPoint Payroll, paying employees becomes a simplified process, making pay day a lot less stressful for you!
38	Payroll Interface Files Interface Files - For those prospective customers that already have a payroll system they are satisfied with, Keller has an interface for you. Over the past 20 years, Keller has interfaces to a number of different payroll vendors. These Dairyland, Ceridian, Melyx, Meditec, HIS, APD, Achieve as well as individual county and state payroll systems. In the event an interface does not exist, we will be more than happy to create an interface specifically for your application.
39	Dashboard Our Dashboard is a web based graphical tool. It is designed to provide easy comparisons between a wide range of data. It uses the same web server technology we use to display various reports on the time terminals. We expect release of this product the first quarter of 2009.
40	Hardware Requirements All software is written to run on the Windows operating systems, Windows 2000 or higher. We use existing facility networking resources and can install all required databases on a facility server for easy backup. We can either provide a dedicated IT-3000 terminal for our time and attendance terminals or we can install the software on an existing PC adding a SoftClock function to that PC. All software is easily installed over the internet making system installation and rollout quick and easy.
41	Training Training is available either on-site or via the web. Web training is completed in 1-hour blocks that covers individual portions of the software over a 2-week period. The advantage of web based training is that the customer is not flooded with information and it can be scheduled around their work requirements. On-Site training is a one-day training session that covers all aspect of the software. At the end of that period, follow-on support is provided as part of the annual maintenance agreement.
42	Product Support and Maintenance There is a required annual maintenance agreement. This provides the user with 24/7 access to support. On-line updates are available on-demand. On-site is also provided in the event a solution can not be reached either via phone or via remote access.
43	Keller Information Systems Thank You for your Interest In the Keller IT-3000 Employee and Time Management System! (319) 472-3142 Vinton, Iowa